Focused Build - Process discussion

This article & Video explain how to leverage process discussions and workshops to capture requirements

Focused build - Process discussion - Best practices

Requirements collection is usually performed during explore phase of a project and many times requirements are not easily available.

Business team may provide an initial set of requirements but they may not be comprehensive and could be insufficient to design target business process. 

Typically workshops are conducted in the Explore phase by IT to engage business in process design and to collect requirements, this interaction opportunity can be used to capture requirements by using process documentation platform and focused build.

In this discussion I want to explain how to leverage workshops to collect requirements while designing target business processes.

When best practices are used as starting point for process design your target process will be based on industry standard best practices, this approach will reduce risk significantly.  

Business process based on best practices have proven to be more efficient and less riskier to implement and operate. Requirements gathering is an important step in Sap journey and focused build tool can make this exercise easy and efficient.

 Process documentation: 

Process documentation creates value by enabling implementation of best practices. Process documentation is the collection of Process steps and artifacts which are needed for implementing and testing a business process. Often importance of accurate documentation is overlooked due to the difficulty in keeping up with changes and lack of tools which directly support process documentation development. Using focused build, you can start developing process documentation from prepare and explore phases itself which will help in developing a process centric approach to implementation activities. 

Here are the key advantages you can gain from process documentation;

  • Process documentation makes it easy to implement best practices and to model best practices to fit the business needs. Target business processes based on best practices will reduce risk in your sap implementation.
  • Process steps document all activities performed by business to execute a business transaction. Process steps can lead to a better understanding of a process by both business and IT. 
  • Business can understand sap processes much easier through process documentation. process discussions become more productive when customer engages.
  • Process documentation will establish Process centric view which can lead to better understanding prioritizing and tracking of the implementation activities. 
  • Best practices content serves as the starting point which saves significant time in developing documentation.
  • With Process documentation you can set clear documentation goals for your project, reduced wastage in documentation effort. 
  • Process input in requirement to deploy activities improves accuracy and saves time.